Bring Your Own Device

Using a personal or non-university device to access UGM systems.

Note: These requirements are for staff only. Students do not need to follow this process to access University systems.

Requirements

To access university email or data on a personal Windows or Mac device, you must:

Use a supported OS with the latest security updates:

Windows 22H2+ (Win 11)
macOS Ventura 13.7+
Android 15 and above

Have antivirus protection (e.g. Windows Defender)

Use approved apps (e.g. Outlook, Word, Excel, Edge)

What's Happening?

To meet Cyber Essentials certification (a requirement for SFA funding), the University is introducing additional cybersecurity protections.

These changes apply only to staff accessing University email or data from personal devices (e.g., home computers, laptops).

This falls under our Bring Your Own Device (BYOD) policy, which covers how non-University devices can be used to access University systems securely.

What do I need to do?

If you’re a member of staff and you use a personal Windows or Mac computer to access University resources such as Outlook, OneDrive, Word, Excel, or Teams, please follow the steps below to stay compliant:

Install the Company Portal app from the Microsoft Store
Register your device following the on-screen prompts/

Mac OS Users

If you're using a Mac, follow these specific steps:

Go to aka.ms/EnrollMyMac
Download and install the Company Portal app for Mac.
Open the app and follow the on-screen instructions to register your device with the University.